5. Secretarial services
5.1. Provision of legal address
The legal address (virtual office) in Estonia is a prerequisite for any local company, as well as for representative offices of foreign companies. By law, the legal address is the address where the company’s board is available. The legal address of the company must be local. We provide a legal address (virtual office) service in case you don’t have one. Since we take from clients a power of attorney for the right to represent their interests at the place of registration of the company, the legal requirement is formally fulfilled.
5.2. Local representative services
If the place of residence of the director (member of the board) of the company is not Estonia, another country of the European Economic Area or the Swiss Confederation (non-resident), then, according to the legislation of the Republic of Estonia, a local representative is required. Our company also offers the service of a local representative.
5.3. Communication with government agencies and financial institutions on behalf of clients
On behalf of our clients, we conduct communications with government, financial authorities and other institutions on the subject of:
- ordering the necessary documentation from the Commercial Register (extract, articles of association)
- ordering the necessary documentation from the Tax Department (residency certificate, certificate of double taxation avoidance, certificate of no tax arrears)
- notarized translation of documents
- legalization, apostilization of documents
- ordering stamps
- organization of negotiations with clients, banks, partners, employees
5.4. Contact person services
We provide the service of a contact person with a telephone number, when making calls to which the secretary is represented on behalf of your company. According to the instructions, it records the received messages or transmits the information left in advance. Then, the secretary notifies the client about all incoming calls in the most convenient way for you. Also, you can forward calls from a virtual phone to your number and back.
5.5. Sending correspondence
Each company in the course of its activity receives correspondence, originals of primary documents, parcels, etc. It will all come to your postal address in Estonia, which we provide in the form of a service (virtual office address). At this address we receive your correspondence and / or parcels. Depending on the instructions you specify, we store, send in scanned form or mail to the address you specify, or give it to your authorized person. You can specify the address of the virtual office on business cards, on the website, letterhead, etc.
5.6. Management of non-resident Estonian companies
The management of Estonian companies is carried out by the executive body in the form of the Board. Joint-stock companies other than the executive body (Management Board) must also have a Board (Board of Directors).
If the place of residence of the director (member of the board) of the company is not Estonia, another country of the European Economic Area or the Swiss Confederation (non-resident), then according to the legislation of the Republic of Estonia, a local representative is required. Our company also offers the service of a local representative.